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SCASP Board Meeting Minutes

SCASP Board Meeting
August 6, 2010

Sandy Manning, Ashley Brewer, Kellie Snipes, Marjorie Rehlander, Ginny Gast (proxy for Melissa Hullett), Carole Sorrenti (proxy for Susan Beck), Maria Bernard, Mary Bryant, Elizabeth Schneider, Beth Gavin, Rachel Long, Jack Lieb, Kim Hills, Sarah Bassin

  1. Standing Rules
    1. Adopted by Board
  2. Review/approval of Agenda
    1. Motion to accept agenda – Long
    2. Snipes – 2nd
  3. Review/approval of Minutes (June 19, 2010)
    1. Stand approved as reviewed
  4. Officer Reports – Information Items
    1. President
      1. Board Vacancies
        1. Vicky Grill from Florence – Children’s Co-Chair
        2. Piedmont delegate still open
      2. SE Regional Update
        1. Usually send Pres and Pres Elect, Leadership Meeting with Southeast Region of NASP
          1. Brewer – Proposes Snipes attend our conference and Brewer attend SE Regional and not send a 2nd person
          2. No replacement for Beck at this time – Rehlander volunteered to go in Beck’s place
          3. Oct. 8-10
          4. Would be good idea for Snipes to go next year in her second year as president elect, since it is the role of president to attend this conference
    2. Treasurer
      1. Financial Report
        1. Manning providing report for Hills
        2. Final report of 2009, although still some questions
          1. Total Income $51,466.96, which was almost what was budgeted
          2. Expenses $38,592.93
          3. Items in budget spent in 09-10 but paid in July
            1. Brewer proposes to move to last year’s budget
            2. Sorrenti indicates that it may not work with accounting if books have been closed out from last year
            3. Discussion
            4. Manning indicates it’s less than $100 total
            5. Books not yet closed out
            6. Snipes – Motion to move to last year’s budget
            7. Long – Second
            8. Motion passes after vote
          4. Money Market Account – New charges - $10 per month – if not used. Not used in past year. Can close and move to checking or move to CD (less operating money, but will soon have money for Fall Conf.). Manning proposes we close the Money Market Account. ($19,666.76 total in account)
            1. Motion to close Money Market and Move to CD – Long
            2. Gast – 2nd
            3. Vote – Motion passes
          5. 09-10 budget – with amendments
            1. Bryant- Motion to close 09-10 budget
            2. Snipes – 2nd
            3. Vote – Motion passes
  5. Committee Reports
    1. PR/PI
      1. 2010-2011 Logo
        1. “Building Bridges to a Brighter Future”
          1. Add year below SCASP “2010-2011”
          2. Long will send to Manning and Gast as attachment
          3. T-Shirts – Discussion of purchasing and selling t-shirts and for conferences
          4. Brewer-could move money b/c pres elect is not attending SE Regional
          5. Long will collect information on shirts and printing and get back to us – will send info in 48 hours

            **Meeting Suspended for Lunch**
      2. SCASP brochure
      3. Vista Print brochures
        1. Brochures for advocacy purposes
        2. Can get some at SE Regional from other states
        3. Brochure and card – Vista Print cards inexpensive and brochure would have more about our goals
    2. Legislative
      1. PPI review
        1. Bassin-described PPI experience
        2. Want to do Capitol Hill Day in SC, but would need workshops here before we go – info on legislation and talking points
        3. Manning indicated in the past, SCASP met at restaurant and Jim Manning provided information on how to approach meetings in SC; had breakfast at the Blatt Building; $500 has been budged for a Capitol Hill Day this year
        4. SC – 2nd wk of Jan until June, start at noon on Tues, go in Wed am, Tues or Wed would work best
        5. Brewer indicated this could be discussed in Legislative Committee Mtg after Board Mtg.
      2. Conference advocacy workshop
    3. Newsletter
      1. Article sign-up
        1. Gast indicated last board meeting that everyone should try to contribute at least one article a year.
        2. Membership concerns about newsletter not being on time, so Gast will provide more frequent reminders to get articles in. Deadline one to two weeks ahead of publication.
        3. Can do book reviews as articles, as well.
    4. Technology
      1. Camera
        1. Manning – asked about purpose of camera and discussed cost
          1. Gavin responded about using camera to update website to make it appear more professional pictures – high definion photographs
          2. Gast – Nikon D-90 would be a good camera
          3. Plan to have to purchased and ready by Fall Conf so that we can take pics of board for website
      2. Website
        1. No contact with Sam so far
        2. Gast – Google Aps disappointing – have to be 501 C3 and we are 501 C6
        3. Gast recommended we know exactly what we want to do before proceeding
        4. Gast will get http login so that website can be cleaned of old information or contact Sam for assistance.
      3. Facebook
    5. Program
      1. Fall Conference
        1. Updates
          1. Reid Lyon, Scott Decker
          2. One proposal received, recruited 2 more for Sat. Sarah will be presenting, but if Sat, she has to do first thing, possible ethics break out, possibly a Medicaid rep. Thurs and Fri should be well attended, Sat dwindles, Sat pm really dwindles
          3. Maybe not push for a Keynote on Sat
          4. Options – continue current way, do half day on Sat., or remove Saturday (Spring will be a workshop – 1 day, then the Summer Institute, as well) – Look at if we are going to do a conference or a series of workshops
          5. Last year first year reduced to 2 days; would have to do business meeting at some point during the two days
          6. Manning suggested to have Gail Rodin do a half day on Saturday
          7. Brewer proposes we experiment with not having a “conference day” as part of conference
          8. Manning-Reid Lyon ending at 4:30 (business meeting could be at 4:30 or prior to workshop or one Friday)
          9. Do business meeting Friday since board meeting is Thursday
          10. Spring – Feb 11 or March 20 (Antigo?), play assessment
          11. Motion for no Saturday at Fall – Bryant
          12. Snipes – 2nd
          13. Sorrenti – commitment to archives - $500 per day – may have to pay regardless of whether we use it or not
          14. Suspend for break****
          15. Call made to archives, no penalty for Saturday being removed
          16. Vote- motion passes, fall conf will be Thurs and Fri only. No Saturday.
          17. Snipes will be able to go to SE Regional since she will not need to stay for Sat conference.
        2. Refreshments
          1. Snipes volunteers, Gavin may help depending on work schedule, Long can assist, Rehlander, Bryant can assist
          2. Base it on number of people registered
        3. Marketing to other professionals
          1. Sending workshop materials to other professionals – Sarah will send list of organizations to Manning
          2. Bryant indicated teachers may be interested in reading intervention workshop
          3. Send to directors of sp ed.
      2. Spring Workshop
        1. Feb 11 (Friday) or March 20 (Tues or Wed)
        2. Sorrenti will verify dates and email to everyone
    6. Membership
      1. Renewal letters/phone calls
        1. Long passed around form letters sent regarding renewal of membership
        2. Did get some renewals from this effort
    7. Ad Hoc
      1. NASP dues for board members and Exec Dir
        1. Brewer – recapped issue
          1. Sorrenti – spoke with NASP – no other state assoc pays for board members to belong to NASP. Just support travel if working with NASP.
          2. Brewer – need to change budget
          3. Snipes – need to discuss issue, does not make sense if no one else is doing it
          4. Sorrenti – NASP is very big on volunteerism and members supporting mission, NASP delegates membership was never paid
          5. Snipes – discussed – board seemed to be okay with keeping motion for SCASP to pay for President and Executive Director’s membership to NASP
  6. Ex-Officio Reports – Information Items
    1. Exec Director Report
      1. NASP Awards update
        1. Connie Mathis decided not to pursue
        2. Joe Prus application is completed but will not know anything until NASP conference (Lifetime Achievement)
      2. Credit/Debit Card Update
        1. Was approved at last board meeting
        2. Sorrenti asked for recap and Brewer discussed b. NASP Delegate i. NASP Updates ii. NASP State Delegate Role
  7. New Business
    1. Exec Director
      1. SC Educ Policy Fellowship
        1. 10 month intensive professional development program (part of USC College of Education) $2300 and travel expenses to DC, meetings are Fridays , must be employed full-time
        2. Not budgeted
        3. Bryant would be interested
        4. Application due August 15
        5. Brewer proposes we research it this year and budget for next year
        6. Should we have Bryant apply for this year or wait until next year
        7. There would be requirements for SCASP for funding participation in this proram
        8. Snipes – motion to amend budget by $4000 to send Bryant to SC Edu Policy Fellowship
        9. Long – 2nd
        10. Vote- Motion passes
    2. PR/PI
      1. Mentoring Program .
        1. Schneider – adding value to membership
        2. Provided information about mentoring programs researched
        3. Signed up for a program to learn about it with another program
        4. Maybe survey members to see if they would be interested
        5. Snipes – survey at Fall conference?
        6. Student rep could be responsible for contacting students also
        7. Schneider will put together survey
        8. Certificate for continuing ed credits through SCASP
        9. Group to approve mentors
        10. Survey to address if interested and if so, what areas (for both mentors and mentees)
    3. Newsletter
      1. Newsletter Template
        1. Possibility of adding color or changing format
        2. Board seems to agree with making some changes
        3. Manning – Needs to have mailing part on top if folded. Fold needs to go through machine.
        4. Short section in newsletter about the changes
    4. Professional Standards
      1. Request for purchase of Law/Ethics for School Psychologists
        1. Sorrenti move to purchase book with amended budget of $75
        2. 2nd – Hills
        3. Vote – motion passes
    5. NASP Delegate
      1. Training and Credentialing Committee
        1. Sorrenti – Presentation about NASP and Delegate’s role (handout)
        2. Delegate works for NASP, not SCASP. Represents NASP members, not SCASP members
    6. SCASP Procedures
      1. Review current procedures
        1. Emailed today to board members
        2. May need to be cleaned – anecdotal comments still in text
      2. Newsletter submissions
        1. Need to form ad-hoc committee to do this
          1. Hills, Bassin, Gast, Brewer, Manning, Snipes
          2. Need to get procedures online
  8. Announcements and Recognitions
    1. Next Board Meeting – Thursday following workshop at conference – Fairfield Inn and Suites, immediately following workshop
    2. Other
  9. Returning to T-shirt issue
    1. Will have $500 available since we are cancelling the Sat of the conference
    2. Will look at this issue via email after more info on cost is obtained.
  10. Adjourn


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